The move that IT should not delay
The internet connection is the classic trap. Business fibre or cable often needs weeks of lead time, and nobody orders it until the lease is signed and the painters are in. Add cabling that has to be pulled while the ceiling tiles are still out, a server that has to be shut down and moved, printers that need new addresses and a phone system that has to keep ringing, and an office move can lose days of productivity when IT is an afterthought.
We get involved early, ideally before you sign the lease. We check the building’s cabling and internet options, order services on your accounts, coordinate with contractors and build a move-day checklist. For servers, we look at what still needs to be on-site, what could move to the cloud and whether virtualization makes sense. It suits growing firms, new clinics and branch openings in Surrey, Langley and Delta.
What’s covered
- Pre-lease IT check We look at existing cabling, comms room space, power and available internet providers before you commit to a building.
- Internet and ISP coordination Business internet ordered early on your account, with a backup connection considered for offices that cannot go offline.
- Network, cabling and Wi-Fi Designed and installed around the floor plan; details are on our network and Wi-Fi setup page.
- Workstations and printers Desks set up with docks, monitors and peripherals, and printers configured with scan-to-email and secure release where needed.
- Servers and virtualization Servers specified around the software that has to run locally, usually as virtual machines so backup and recovery are simpler.
- File shares and permissions Shared folders rebuilt with group-based permissions, whether they stay on a server or move to SharePoint.
- Move-day execution Shutdown, transport, reconnection and testing run from a checklist, so every desk, printer and phone is checked before staff return.
- Documentation and handover Network diagram, device list, licence records and admin credentials delivered at the end, so the next change is easier.
Plans and pricing
| Service | Price |
|---|---|
| Office move or new office IT | From $1,500 |
| Server refresh or virtualization | Quoted per project after discovery |
| Workstation setup | $149 per device |
| Extra labour on the day | $115/hour |
| Evening or weekend move work | 1.5× evenings and Saturdays, 2× Sundays and holidays |
Prices are in CAD. Every engagement starts with a short call and a written proposal.
Common questions
How far ahead should we plan IT for an office move?
As early as you can, and ideally before you sign the lease. Internet installation is usually the longest lead item, followed by cabling, which is far easier before drywall and ceiling tiles go up. Give us at least 4 weeks’ notice, or 6–8 weeks if new internet service is needed.
When does it make sense to keep a server on-site?
A local server still earns its place when a line-of-business application requires it, when large files such as CAD drawings or imaging need fast access, or when the building’s internet is unreliable. Plain file sharing and email usually work better in the cloud; see cloud services.
Is it safe to relocate our server during the move?
Yes. We take a verified full backup before anything is unplugged, document how the server is connected, and test applications and file access at the new site before staff arrive. If the hardware is old, we may suggest moving it onto new hardware or a virtual machine at the same time rather than relocating a risk.
Who coordinates the electrician, cabler and internet provider?
We can, if you want a single point of contact. We give your electrician the power and data requirements, line up the cabling work, track the internet order and confirm everything is working before move day. You stay in control of approvals and spending; we keep the pieces in order.
Can the move happen outside business hours?
Yes. Evening and weekend move work is billed at 1.5× the hourly rate (2× on Sundays and holidays). Most of the preparation happens in the weeks before, so the cut-over itself is mainly reconnecting, testing and sorting out small surprises.